Library Policies for thomas students


The Thomas College Library manages the college's research collection of electronic, print, and audio-visual resources. In addition to more than 20,000 in-house print and media items, the Library offers 24/7 on- and off-campus access to general and discipline-specific online resources containing abstracts, full-text articles, and e-books. The library collection includes a wide variety of computer and audio-visual equipment available for students to borrow for course-related activities, such as digital video camcorders, microphones, computer laptops, and video-data projectors. Any student with a valid Thomas College ID card may borrow materials from the library.

The main floor of the Library contains computer workstations, printers, scanners, DVDs, reference material, and the Service Desk. The upper level of the Library holds the stacks (books), group study tables, and computer workstations. Computer workstations and study areas are available to encourage the use of library professional staff for group or individual assistance in the use of online and physical resources, computer applications, and general research techniques. Library staff members available to students and employees include the Director of Library Services, the Reference and Instructional Librarian, the Service Desk Technician and the Service Desk work-study students.

Reciprocal borrowing agreements exist between Thomas College and Waterville-area libraries. Holders of a valid Thomas College photo ID card may borrow items from Waterville-area libraries on a walk-in basis. Students may also request interlibrary loan items that are available through the MINERVA consortium as well as members of the MaineCAT consortium via the Thomas Library online catalog. Traditional interlibrary loan is available for borrowing materials from libraries outside of the State of Maine.

A short distance from the Thomas College campus, the city of Augusta is home to the Maine State Library, the Maine Law & Legislative Library, the University of Maine at Augusta Library, and the Lithgow Public Library. Anyone may enter and use materials on site at these libraries; Maine residents may borrow material from the Maine State Library and the Maine Law & Legislative Library at no charge.

Borrowing Rules

All Library materials are checked out and returned to the library at the Service Desk.

Books borrowed from the library by students have a 3 week lending period. DVDs have a 7 day loan period for students, faculty and staff. All books and videos are subject to recall prior to their due date. Students have ten days from the date of the recall notice to return a recalled book without penalty.

Books, videos, journals, photocopies, and other materials assigned by instructors as required or suggested course supplements are placed on reserve, and are stored behind the Service Desk. To ensure ready and consistent student access to materials, reserve materials may be borrowed for 4 hours at a time and may not be removed from the library.

Audio-visual equipment and library laptops have a loan period of 4 hours and may not leave campus.

Due dates for Interlibrary Loan items vary by the lending library and are determined at the time of check out at the Thomas College Library.

Fees & Fines Policy

The purpose of the fine and fees policy is to encourage the prompt return of borrowed library materials & equipment so that they can be available for use by other library patrons. The policy and the library materials to which it pertains are described below.
In general, the policy applies to materials & equipment borrowed from the Thomas College Library, to recalled materials and to all categories of borrowers: students, faculty, staff, and others. When materials are needed by another borrower, the Library sends a Recall Notice to the current borrower with a new due date, which supersedes the original due date.

A borrower's responsibility does not end until material has been returned and discharged by a library service area. Return receipts are available on request. Please keep in mind that it is also a borrower's responsibility to understand what will occur if borrowed items become overdue, damaged, or lost. Questions should be addressed to library personnel.

Borrowers are expected to respond to all library recall and fine assessment notices. Please report any discrepancies promptly to the library service area from which the material was borrowed.

Library users are subject to the following schedule of fees and fines. Fines will be tiered, based upon length of time overdue. All fines shall be non-refundable.

If an item has been overdue more than 48 hours, the information will be sent to Student Financial Services to be billed for replacement plus all fines.

  • Regular Circulating Materials (books & movies): $1.00 per day, with a maximum of $10.00 per item.
  • Recalled Materials:  $5.00 per day, up to a $50.00 maximum.
  • Reserve Items: $5.00 per hour, up to $25.00 a day.
  • Interlibrary Loans: Overdue fees vary by the lending libraries; some libraries may charge a flat fee of up to $70.00 for each unreturned item.

Lost, Damaged or Unreturned Items

The fee for lost or damaged Books, DVDs or VHS tapes is can be up to $75.00 per item, plus a non-refundable $10.00 processing fee. If the replace cost of an item exceeds the $75.00, the user will be charged the full replace cost of the item plus the processing fee.

If Recalled Materials are not returned at the time the maximum fee is reached, the user will also be billed for the cost of replacement.

Users, who remove Reserve items from the library, will be charge the full replacement value of the item, plus a non-refundable $10.00 processing fee.

Students who do not return interlibrary loan materials will be charged a replacement & processing fee set by the lending library.

Damaged interlibrary loan materials are subject to the same replacement charges as items not returned.

Exceptions to the fine schedule may be made at the discretion of the Director of Library Services.

Circulating Equipment

The equipment available for loan to Thomas College users supports classroom and academic activities and institutional programs. This equipment is loaned on an hourly basis.

Late fines for audio visual and computer equipment are calculated at the following rate:

For every hour equipment is overdue users will be charges $5.00 an hour, up to maximum of $50.00 per day.

Cords and peripherals will also be billed if not returned before 48 hours of overdue status. At the same time, a non-refundable $10.00 processing fee shall be added to the patron charges.

Damaged items will result in a bill to the user for the full replace value of the item plus a non-refundable $10.00 processing fee.

Abuse of Privileges, Theft or Mutilation

The Thomas College Library may suspend library privileges to any user who regularly fails to return materials or equipment in a timely manor and/or seek criminal prosecution or civil sanctions in cases of theft or mutilation of library materials.

Contact Us

If you have any questions, please contact:

Lisa Auriemma, Director of Library Services

Matthew Davis, Assistant Librarian - Reference & Circulation
(207) 859-1234

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